Carrie Wan — Digital Operations & Systems
Carrie Wan · Digital Operations & Systems

I turn complex workflows into working systems.

I design, build and run practical digital systems that connect customers, commerce and day-to-day operations. From websites and B2B approvals to workshop production, inventory and compliance, I take work from business need through implementation, testing and everyday use.

Auckland, New Zealand · Open work visa · AI-enabled workflow improvement
Design. Build. Run.From need to daily use
Web & Commerce5 commercial website projects
Operational SystemsWorkshop · Inventory · Dispatch
Connected WorkflowsB2B · CRM · Approvals · APIs
Compliance & Visibility12 TF modules · Record exports
Web & Commerce ✦ B2B & CRM ✦ Workshop Operations ✦ Inventory & Dispatch ✦ Compliance Records ✦ Workflow Automation ✦ Analytics ✦ AI-assisted Development ✦
01 / Results & scale

Built by me.
Used in practice.

My work spans live digital channels, systems used by staff and hands-on commercial operations. These are the scale and delivery milestones behind that experience.

Current ownership

2 brands
Owning digital operations for ETERA and Aubricks — connecting websites, customer enquiries, eCommerce, sales and operational workflows.
Digital Operations Manager · ETERA Group Ltd · Aug 2025–Present

Commercial websites

5
Delivered across WordPress/WooCommerce and Shopify, including ETERA, Aubricks and client projects.

Catalogue operations

120+
SKUs managed with variations, pricing, pallet quantities, freight details and product information.

Workshop system in use

5 + 1
Five operators and one administrator use the bilingual workshop operations and production system I designed and built.

Paper to digital

12 modules
A TF compliance system replacing paper records, with Excel and CSV exports for audit preparation.

Independent eCommerce · 2020–2023

RMB 7.2M+
Sales generated while building and running 10 online group-buying stores alongside my full-time role.

Earlier team coordination

20 people
Coordinated an editorial and production team across schedules, workflows, training and delivery quality.
02 / What I bring

From business need to daily operations.

I combine systems thinking with practical delivery and the operational experience to understand what users need. AI-assisted development and automation help me build and improve workflows, with human verification of outputs.

I.

Digital Operations & eCommerce

WordPressWooCommerceShopifyOrder fulfilment

Build and manage commercial websites, product catalogues and customer journeys. Connect the online experience with enquiries, orders, invoices, stock preparation and delivery coordination.

II.

Systems Design & Automation

Forms & dataRole-based workflowsCRM / APIsSupabase

Translate business and user needs into forms, data structures, approval paths and connected systems. Build B2B, workshop, inventory and compliance workflows, then test and improve them in use.

III.

Analytics & Continuous Improvement

GA4Search ConsolePower BIQA

Use website data, customer feedback and operational reporting to diagnose issues and guide changes. Resolved a sitewide noindex issue affecting commercial pages; validate updates before rollout.

IV.

Content, Rollout & Training

Brand contentCampaignsUser guidesStaff training

Create product copy, images, video and campaign updates. Coordinate requirements, prepare practical instructions and train colleagues so new systems become part of everyday work.

03 / Selected systems & work

Practical systems.
Real business use.

Selected work I have designed, built and now manage — spanning the customer journey, operational delivery and staff workflows.

02Live workflow · B2B & CRM

Trade accounts, connected

Built an application-to-approval journey covering business details, review, e-signatures, credit setup, WooCommerce account creation and HubSpot handoff.

Includes status communication and quality checks.
B2B approvalsE-signaturesWooCommerceHubSpot
03Live system · Inventory & fulfilment

Orders through to dispatch

Designed and built a separate system for customer orders, stock status, raw-material and courier POs, dispatch, delivery scheduling and transport coordination.

Includes PO-to-invoice matching, automated stock preparation and low-stock alerts.
InventoryPurchase ordersDispatchTransport
04Live system · Compliance records

TF compliance, digitised

Built and manage a Supabase-backed MPI Transitional Facility compliance system for ETERA’s ATF-licensed site, replacing a fully paper-based process.

12 operational modules; primary staff records with Excel and CSV exports for audit preparation.
Supabase12 modulesStaff recordsExcel / CSV
05Commercial delivery · Websites

Five websites. Practical commerce.

Delivered five commercial website projects across WordPress/WooCommerce and Shopify. Built and manage ETERA and Aubricks websites, supporting product enquiries, trade accounts and campaigns.

Manage a 120+ SKU catalogue, including pricing, variations, pallet and freight information.
WordPressWooCommerceShopify120+ SKUs
06Digital tools · Live tools + prototype

Better tools for product decisions

Created product comparison and quantity-calculation tools and a brick visualiser. Also developed an AI-assisted quantity takeoff tool as a prototype.

Customer tools support product comparison and estimating; the AI takeoff tool remains a prototype.
Product comparisonCalculatorsBrick visualiserAI prototype
04 / Experience

I understand the work behind the workflow.

I build systems around operations I also help run.
My day-to-day work includes customer orders, invoicing, raw-material and courier purchase orders, stock preparation, supplier coordination and dispatch. That experience helps me turn business needs into useful forms, data structures, approval paths and reports.
I work with management, sales, production, suppliers and technical partners to define requirements, test changes and support rollout. I also create user instructions and training materials, and train colleagues and workshop users.
Aug 2025 — Present

Digital Operations Manager

ETERA Group Ltd · Auckland, New Zealand

Own digital operations across ETERA and Aubricks, including websites, eCommerce, CRM, workshop and operational systems. Combine system delivery with hands-on order, purchasing, stock and dispatch work.

Mar 2024 — Mar 2025

Digital Media Marketing & Editor

Lequn Media · Calgary, Canada

Managed website and social content from planning and writing through editing and publishing; coordinated client promotions, advertising creative and delivery timelines.

2020 — 2023 · Alongside full-time role

Online Group-Buying Store Operator

Independent eCommerce Business

Built and ran 10 group-buying stores serving communities of 400–500 members. Managed product selection, promotions, customers, orders and fulfilment, generating more than RMB 7.2 million in sales.

2011 — 2023

Editor & Multimedia Digital Specialist

Renai Media Co., Ltd. · Beijing, China

Planned website and social campaigns, product promotions and multimedia content; coordinated a 20-person editorial and production team across schedules, workflows, training and quality.

05 / Toolkit & education

Business understanding.
Technical delivery.

I choose tools around the workflow, the users and the information they need. My implementation work includes access controls, privacy checks, QA and human verification of AI-assisted outputs.

MBA — MeritUniversity of Sunderland
Master of Business InformationBusiness Analytics · Yoobee College of Creative Innovation, New Zealand
WordPressWooCommerceShopifyHubSpotMailPoetSupabaseGA4Google Search ConsolePower BIMicrosoft 365ExcelHTML/CSSPHPREST APIsCRM integrationsWorkflow automationAI-assisted developmentHosting & securityQA & testingUser training
Carrie Wan · Auckland

Make complex work work better.

For digital operations, business systems, eCommerce and workflow improvement opportunities — bringing business understanding, hands-on implementation and experience running the work.

© 2026 Carrie WanDigital Operations & Systems · AI-enabled Workflow Improvement
Scroll to Top